Skip to content Top Tip – Emailing Payment Information to a Vendor

March 30, 2012

How do I email payment information to my vendor?

When your vendor is paid via — that is, when an ePayment is sent or a check is printed and mailed — sends the payment information to the e-mail address entered in the vendor field labeled Payment Info Email.

Below is an example of what the vendor receives when a payment is sent to the vendor:

From: Operations
To: <Vendor Payment Info Email>
Subject: You have been paid by <Your Company Name> via

Dear <Vendor Name>,

This confirms that <Your Company Name> has paid the following invoice(s) by <Payment Method> on <Process Date>. The payment will be in your bank account on <Delivery Date>.

Invoice #                        Due Date        Amount Due   Amount Paid
<InvoiceNumber>         <Due Date>  <AmountDue> <Amount Paid>
<InvoiceNumber>         <Due Date>  <AmountDue> <Amount Paid>
Total Payment Amount: <Total>

If you have questions regarding this payment, please call <Your Company Name> at <Your Company Phone Number> for assistance.

Thank you,

<Your Company Name>
<Your Company Phone Number>
1) The text above shown between "<" and ">" is replaced with the payment information / your company information.
2) For check payments, the e-mail says instead, "The payment will arrive no later than <delivery_date>."

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